At Ostend Air College, we are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, and store your personal data in accordance with the General Data Protection Regulation (GDPR).

 

Data Controller

Ostend Air College is the data controller for the personal data we process. If you have any questions about our use of your personal data, please contact us using the information provided at the end of this policy.

 

Types of Personal Data We Collect

We may collect the following types of personal data:

• Name, email address, postal address, and phone number

• Date of birth, nationality, and passport or ID number

• Educational background and qualifications

• Employment history

• Health and medical information (if required for aviation medical examinations)

• Criminal record information (if required for security clearance)

 

How We Use Your Personal Data

We use your personal data for the following purposes:

• To process your application for admission to Ostend Air College

• To provide you with information about our courses and services

• To administer your academic records and progress

• To provide you with academic and career support

• To comply with our legal and regulatory obligations, including aviation safety and security requirements

 

Legal Basis for Processing Your Personal Data

We process your personal data based on one or more of the following legal bases:

• Your consent

• Performance of a contract

• Compliance with a legal obligation

• Legitimate interests pursued by Ostend Air College or a third party, provided that such interests are not overridden by your fundamental rights and freedoms

 

Sharing Your Personal Data

We may share your personal data with third parties, including:

• Aviation authorities, such as the Belgian Civil Aviation Administration (BCAA) and the European Union Aviation Safety Agency (EASA)

• Background check providers

• Our IT service providers Flight Logger, Moodle LMS and ForeFlight.

• Our legal and financial advisors

• Law enforcement agencies or other government bodies, if required by law or if we believe that disclosure is necessary to protect our rights or the safety of others

 

Cookies

Our website uses cookies to collect information about your use of our website and services. Cookies are small data files that are placed on your device when you visit a website.

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We use cookies to analyse user behaviour and preferences, to personalise your experience on our website, and to track and measure the effectiveness of our marketing campaigns. We also use cookies to ensure the security and integrity

 

International Transfers of Your Personal Data

If we transfer your personal data outside of the European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your personal data in accordance with GDPR requirements.

 

Retention of Your Personal Data

We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected, as well as to comply with our legal and regulatory obligations.

 

Your Rights

You have the following rights with respect to your personal data:

• Right of access: You have the right to request access to your personal data and information about how we process it.

• Right to rectification: You have the right to request that we correct any inaccuracies in your personal data.

• Right to erasure: You have the right to request that we delete your personal data in certain circumstances.

• Right to restriction of processing: You have the right to request that we restrict our processing of your personal data in certain circumstances.

• Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another controller in certain circumstances.

• Right to object: You have the right to object to our processing of your personal data in certain circumstances.

To exercise any of these rights, please contact us using the information provided at the end of this page.

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Updates to this Policy

We may update this Privacy Policy from time to time to reflect changes in our data processing practices or legal changes.